Accounts Receivable

• Maintain customer files and records

• Conduct credit checks on all customers and manage limits

• Enter customers purchase orders

• Generate and issue invoices promptly 

• Ensure timely collections and accurate allocation

• Generate, review and reconcile aging schedule to the general ledger

• Monitor customer accounts for non or delayed payments

• Research/resolve payment discrepancies and problems with chargeback/markdown/discounts 

• Process adjustments, credit card /online receipts, wire transfers

• Prepare miscellaneous A/R reports

• Review GST/HST allocations where applicable  

Accounts Payable

• Maintain vendor files and records

• Prior to processing, identify errors/discrepancies with account coding

• Match invoices to purchase order where applicable

• Validate sales tax where applicable 

• Review approvals and enter invoices in accordance with company policies and deadlines

• Monitor accounts to highlight delayed payments

• Prepare and send monthly statements

• Correspond with vendors to resolve invoice discrepancies and issues

• Process adjustments, credit card billings and online payments 

• Review code and process general billings and employee reimbursements

Cash Management

• Develop knowledge of cash management process and techniques

• Follow standard procedures to improve efficiency in cash collections, funds transfer and cash disbursements; prepare bank reconciliation and investigate discrepancies

• Predict cash requirements and cash positions by analyzing budgeting needs and financial reports

• Manage incoming and outgoing cash or a daily basis

• Receive /process incoming and outgoing wire transfer

• Maintain the petty cash fund using prescribed internal control procedures

• Prepare cheques, payments and bank deposits

• Provide data and create journal entries relating to cash management activities

• Ensure enough cash is available to pay bills as they come due

• Recommend investment of excess cash

• Liaise with banks to resolve account issues 

• Conduct regular bank and credit card reconciliations

• Maintain internal controls for payments and collections to prevent theft or fraud

• Maintain security and confidentiality of financial records

Asset Management

   FIXED ASSETS:

• Record fixed assets (tangible and intangible)

• Prepare journal entries for disposals and impairments

• Calculate depreciation and amortization for all fixed assets using applicable methods

• Review and update the detailed schedule of fixed assets and accumulated depreciation

• Reconcile the fixed asset subsidiary ledger to the general ledger control account

• Investigate the potential obsolescence of fixed assets

• Conduct periodic physical counts of fixed assets

• Recommend to management whether fixed assets should be disposed of

• Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries

• Track expenditures for fixed assets in comparison to capital budgets

   INVENTORY:

• Maintain policies and procedures related to internal control of inventory

• Assist in physical inventory count and record adjustments to inventory balance

• Reconcile the inventory count to the general ledger

• Assist in receiving, handling and managing inventory in a timely manner

• Prepare month end journal entries relating to inventory movement

• Ensure accuracy of monthly inventory levels within a perpetual system

• Prepare account analyses and review margin reports in regards to cost and profitability

• Decrease shrinkage by researching inventory discrepancies

Payroll

• Maintain and update employee records in database

• Determine if a worker is an employee or self-employed contractor

• Identify and administer statutory legal, company compulsory and voluntary payroll deductions

• Calculate payroll earnings and deduction for employees (hourly and salary)

• Prepare CPP/EI/tax remittances 

• Identify taxable benefits, allowances and the impact on payroll withholdings

• Demonstrate an understanding of basic payroll computerized systems

• Prepare a payroll register and payroll journal entries

• Prepare a record of employment and demonstrate knowledge of filing requirements

• Prepare year-end reporting of all payroll information returns for CRA

• Process workers compensation premiums, health tax payments

• Prepare proper forms when employment is terminated 

Other

• Maintain systems and controls to verify the integrity of all systems and improve the effectiveness and efficiency of control and processes

• Prepare accurate financial statements including Profit/Loss, Balance Sheet, Cash Flow

• Compare current and prior year financial statements to identify significant changes

• Prepare variances to budget, cash forecast, breakeven analysis

• Assist in preparation of budgets and forecasts for management

• Analyze, interpret and communicate revenue and expense variances; suggest improvements

• Identify areas for cost reduction and efficiency

• Maintain statistical reports for management use

• Comply with federal, provincial and municipal tax requirements

• Prepare applicable business and tax forms 

• Reconcile balance sheet accounts; prepare monthly reports and journal entries as needed

• Prepare year-end and adjusting and closing entries

• Prepare financial reports by collecting/analysing/summarizing account information and trends

• Handle all audit requests and prepare documentation